Sailing Course Booking Software.
Built for RYA Training Centres.

Easy Centre Management. 

Seamless Course Bookings.

Live Demos

Our end-to-end training centre management software can help you with:

Scheduling

Seamless course scheduling that allows you to get courses live quickly and without a hassle. 

Details
Capacity Management

Intelligent capacity management capabilities allow you to schedule more than one type of course on a vessel, and share the total slots across all courses in real-time.

Instructor Matching

Only the instructors who are qualified to teach the selected course types can be chosen, to avoid scheduling a Cruising Instructor for a Coastal Skipper course for example. Or a Powerboat instructor being scheduled for a sail vessel.

Visual Management

Colour coding of courses in the course calendar allows for easy viewing of courses that are sold out, and those with availability. Green = booked out, yellow = available, red = underbooked or no bookings.

Administration

Reduce over 80% of the time your team spend on course administration and client management. Check out this video.

Bookings

Boost your businesses revenue with intuitive online booking tools built in to your website.

Details
Online Bookings

Easily install the web booking form on your course pages to allow direct course bookings at the click of a button. Clear course information means more bookings are made, and less questions are directed to staff prior to booking.


Whether it be online, on-water or in classroom courses, or private tuition, charters or yacht deliveries, we have you covered.

Payment Methods

Take payment via direct bank deposit, credit card, cash, or other payment forms on request.

Deposits or Full Payment

Choose whether to take deposits or require full payment at the time of booking.


If you take deposits, then choose the amount of deposit as a percentage of the total course cost, and how many days prior to the course you require full payment, and the system will take care of generating the correct payment amounts and sending the payment reminder as per your defined schedule.

Credit Card Surcharges

If you take payments via credit card, choose whether to pass on the credit card fee you are charged by your bank or not.


If you pass on the credit card fee or part of it, you can nominate what percentage of the transaction that fee is.

Course Information

Thorough course information is delivered to each booking contact via automated emails upon booking, packed full of any information they need to prepare including, links, attachments, video or whatever other information you would like to include.

Optional Filters

If you have multiple vessels or locations you can choose to display filters that enable clients to filter courses by location or vessel.

View Booking Demos

Instructor Management

Comprehensive Instructor Management capabilities makes managing your team easy.

Details
Course Manifests

Course manifests containing all the information instructors need are sent directly to the instructor automatically, two days prior to course start.

Easy Schedule View

Easily view all instructors upcoming courses under their instructor profile

Resource Induction and Entry Checks

Electronic vessel and training room inductions and entry checklists are are sent to instructors prior to courses, to ensure there is a thorough check of the vessel prior to students coming onboard, and that any new information or training can be delivered to instructors in an efficient manner with records of training and vessel entry completions.

Resource Exit Checks

Ensure the  human element of issue reporting and vessel or training room lockup is removed by providing clear and thorough electronic checklists to departing crew to ensure the resource is cleaned,  re-stocked and left in a safe state. Require uploads of visual checks if you wish, and have an immediate electronic record for management records when vessel exit is complete.

Maintenance and Damage Log

Electronic maintenance and damage reporting means any issues are promptly identified and logged with management for rectification. No more paper forms that can go missing or end up in a pile. 

Records of Course Completions

Instructor submitted confirmations of student course completions at the end of each course allow you to identify who demonstrated competency and who did not. This information can then be used to send marketing for the next course, and prepare course completion documentation for the students, as well as keeping a clear record submitted directly be the instructor.

Qualification Recording and Expiry

Upload your instructors qualifications and expiry dates, and the system will automatically provide you and the instructor with notifications well before the qualification expiry.

Schedule Managment
  • View instructors upcoming schedules
  • Send instructors their upcoming schedule in one click
  • Access all instructor qualifications in one place
  • View contact information
  • Get notified of upcoming birthdays to give a nice touch

Course Prep

An absolutely seamless pre-course experience for students and management. 

Details
Course Information

All course information is automatically sent to students after booking completion. Anything can be included from meeting locations,  checklists of what to bring and not to bring, liability waivers, instructor contact information and anything else that allows students to receive the information they need without needing to call or email your team. Fully customisable for each individual training centre and course.

Automations and Reminders

Everything from liability waivers to payment follow up is handled automatically on your behalf, allowing you to lower personnel costs and ensure everything is done. As your bookings go up, administration workload is seamlessly handled by intelligent email and sms reminders.

  • Dietary preferences captured after booking for course planning
  • Liability waivers sent to clients 3 days prior to course start along with a reminder of meeting locations and what to bring
  • Automated sms reminders if liability waiver is not completed by the morning of course start, along with a notification to the instructor.
  • The booking contacts are gently reminded of course payment due dates, and reminded if overdue via email and sms.
Course Manifests

Course manifests including dietary requirements, student names and contact information, and notes related to the student including medical history and sailing history are automatically sent to the instructor prior to course start.



Lower Costs

Lower costs as automations take control of everything from payment reminders and follow ups, to dietary forms, manifests and liability waivers. Save time and costs on manual processing. All you need to do is sit back and watch the bookings take care of themselves.

Marketing

Automated marketing activities mean that courses are sold and 5-star reviews are given without input needed from you or your team. From recommending the next course of the RYA pathway, to sales of garments, wet weather gear and publications.

Details
Automated Review Emails

Upon course completion, each student will receive an invitation to submit a review on any platform you choose, such as Google, Facebook, TripAdvisor or anywhere else you like. Got enough review on one platform, well just change the review destination to another platform to promote reviews there. 

Bad course, or in-cooperative student? Turn off review emails on an individual basis if needed.

Course Recommendations

Upon succesful course completion you can select for an automated email to be sent to specific students recommending the next course in the RYA scheme pathway. An automated email will be sent (editable by the training centre) recommending the next course, and directing them to where they can book for that course.

Clothing and Publications

Recommend clothing to purchase and publications that would suit a student based on the course or courses they have booked in for, direct them to your online store, and watch the puchases roll in.

Resource Management

Optimise resource usage, ensure maintenance and damage is logged, and help instructors and skippers to leave resources in good condition.

Details
Capacity Management

Intelligent capacity management capabilities allow you to schedule more than one type of course on a vessel, and share the total slots across all courses in real-time.


Set-up yachts, catamarans, keelboats, power vessels, dinghies, classrooms and any other resource you have.

Resource Schedules

Maximising the usage of your resources is the key to great fun, and making a good return on your resource investments. We understand this, and provide the ability to view schedules by resource, and easily view all upcoming dates that the resource is scheduled.

Prevent Double Booking

Smart scheduling removes human error and checks for resource and instructors already scheduled for other courses.

Resource Utilisation

Maximise the use of your vessel within your defined upper limits by easily viewing schedules by resource and identifying any gapswhere additional courses, charters or other revenue generating activities or courses can be run.

Course Combinations Made Easy

Maintaining the 1:5 ratio at a maximum is important for students learning experience, and that can be achieved with ease with the inbuilt resource capacity and sharing amongst courses. 


Many training centres will combine RYA Competent Crew students with RYA Day Skipper or RYA Coastal Skipper students on the same vessel, and reducing the overall course availability when a booking is made helps manage to your desired instructor to student ratio.


Sailing School Bookings automates this process. Simply choose the course capacity, and which types of courses will be taught on each scheduled dates, and the software does the rest.

Vessel Types

If you have more than one vessel in your training fleet, your clients can easily choose which vessel they would like to complete their training on. 


Whether you have monohulls and catamarans, or different makes and models, giving this choice and removing the surprise for students not only helps to manage their expectations, but can be used to provide more premium experiences at a higher margin on newer or more luxurious vessels.

Locations

The ability to manage a single or multiple locations comes built-in. 


If you have multiple location options for where courses start, simply choose whether to display a filter on the website booking form to enable potential students to filter courses by starting locations.

Accounting Software Integration

Integration with Xero Accounting Software means:

  • Invoices are created automatically and sent directly to the client
  • Payments reconciled in Xero are automatically reflected in the booking record
  • Deleted bookings have their invoices voided if no payments have been applied
Automated Cashflow Management

Any invoices that are unpaid or overdue are automatically followed up in a respectful and gentle way using emails and sms to the booking contact. The primary reason an invoice isn't paid is simply due to a busy life, a simply reminder gets payment over 95% of the time, and is all done without needing to manually send the reminder to the client.

Deposit or Full Payment

Choose whether to take deposits or require full payment at the time of booking.


If you take deposits, then choose the amount of deposit as a percentage of the total course cost, and how many days prior to the course you require full payment, and the system will take care of generating the correct payment amounts and sending the payment reminder as per your defined schedule.

Transparency of Course Payment

Easily view who has paid their invoices on time and any outstanding invoices past the due date, thereby allowing efficient follow up of clients if required.

Colour Coding for Visual Management

Colour coding provides easy viewing of:

  • Full courses vs. courses with remaining availability
  • Courses with logistics prepared
  • Clients who have paid, are overdue, or have not made an initial deposit
Sailing Booking System

Private Tuition, Deliveries and Charters

Private Tuition

Book private tuition or own boat training directly, including vessel type, address, length of training, pricing rules, and contact details.

Yacht Deliveries

Book skippers on yacht deliveries with inbuilt deliveries functionality.

Charters

Turn the non-training days in to extra revenue opportunities by slotting in opportunities for charters.

Integrates with
​your Brand

Simply choose your brand colours during setup, and the look and feel of the system will match your business and website.

Sailing Booking System
View Booking Demos